Without Subject mail
It's quite common that forget to put subject for mails. Its not good, if it is happening with official mails.

Follow the simple steps mentioned below and see the result.

Open your outlook.
Press Alt + F11. This opens the Visual Basic Editor
On the Left pane, one can see "Microsoft Outlook objects", expand this. Now one can see the "ThisOutLookSession".
Click on "ThisOutLookSession".
Copy and Paste the following code in the right pane. (Code Pane)


Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)

Dim strSubject As String

strSubject = Item.Subject

If Len(strSubject) = 0 Then

Prompt$ = " Subject is Empty. Are you sure you want to send the Mail? "

If MsgBox(Prompt$, vbYesNo + vbQuestion + vbMsgBoxSetForeground, "Check for Subject") = vbNo Then

Cancel = True

End If

End If

End Sub



Save this and now close the VB code editor and take a breath. From now on, this macro will make sure you do not make the mistake of sending a mail without subject.




v Note that, Macro security level for this should be Medium.

v Go to Tools -> Macro -> Security Level in the outlook menus and ensure the security level is set to Medium.



Medium Level Security will ask you at startup of outlook to enable the Macro.



To enable the macro to be run automatically at High Security level you need to self-certify the macro by completing the following actions :



Run "C:\Program Files\Microsoft Office\Office11\Selfcert.exe" to create a suitable digital signature certificate and enter your name as required.
When finished go back into the VB Editor in Outlook (Alt + F11).
Select Tools -> Digital Signature and 'Choose' to see the digital signature certificate you have just created.
Select the certificate and Click Ok.
Save the macro again and close the VB editor.
Go to Tools -> Macro -> Security Level in the outlook menus and ensure the security level is set to High.
Close Outlook (Save the macro again if asked) and Restart Outlook.
A 'Certificate' window will appear asking if you want to enable a certified macro from a supplier - you. Tick the box "always trust macros from this supplier" and enable the macro. This should enable the macro (and future macros you sign) to be loaded automatically whenever outlook is started (on this PC) in the future.

__________________
Thanks & Regards
Sabari...

Back Up or Copy Your Outlook Mail, Contacts and Other Data
To create a copy of your mail, contacts, calendar and other data in Outlook for backup or copying:

Go to your Outlook folder in Windows Explorer.
Highlight all files ending in ".pst".
Make sure in particular your selection includes "outlook.pst" and "archive.pst".
Select Edit | Copy from the menu to copy them.
Open the folder where you want to put your backup copies in Windows Explorer.
Ideally, this will be on another computer, on a removable disk stored far away from your home, somewhere on the Internet, or at least on a different hard disk.
Select Edit | Paste from the menu to paste your .pst files to the backup location
Restore from Your Outlook Backup
Your backup copy of Outlook data is now in place, ready to be restored when you need it.

__________________
Thanks & Regards
Sabari...

Access Gmail with Outlook 2002 or Outlook 2003 Using IMAP

To set up IMAP access (which includes all your archived messages and labels qua folders) to a Gmail access in Outlook 2002 or 2003 (you can also set up Gmail in Outlook 2007):

Make sure IMAP access is enabled in Gmail.
Select Tools | E-mail Accounts... from the menu.
Make sure Add a new e-mail account is selected.
Click Next >.
Choose IMAP.
Click Next >.
Type your name under Your Name:.
Enter your Gmail email address in the E-mail Address: field.
Make sure your Gmail user name is listed in the User Name: field.
Your user name is what precedes "@gmail.com" in your Gmail address.
If your address is "asdf.asdf@gail.com", for example, use "asdf.asdf".
Enter your Gmail password under Password:.
Type "imap.gmail.com" under Incoming mail server (IMAP):.
Type "smtp.gmail.com" in the Outgoing mail server (SMTP): field.
Click More Settings ....
Go to the Outgoing Server tab.
Make sure My outgoing server (SMTP) requires
authentication is checked.
Leave the default of Use the same settings as my incoming mail server intact.
Now go to the Advanced tab.
Make sure This server requires an encrypted connection (SSL) is checked under both Incoming server (IMAP): and Outgoing server (SMTP):.
Make sure "993" appears under Server Port Numbers for Incoming Server (IMAP):.
Enter "465" under Server Port Numbers for Outgoing server (SMTP):.
Click OK.
Now click Next > and then Finish.

__________________
Thanks & Regards
Sabari...

Access Gmail with Outlook 2002 or Outlook 2003 Using POP

Now, to fetch your mail from a Gmail account in Outlook 2002 or 2003 (you can also set up Gmail in Outlook 2007, of course):

›› Step by Step Screenshot Walkthrough
Make sure POP access is turned on for your Gmail account.
Select Tools | E-mail Accounts... from the menu in Outlook.
Make sure Add a new e-mail account is selected.
Click Next >.
Choose POP3 as the Server Type.
Click Next >.
Enter your Gmail account details in the Internet E-mail Settings (POP3) dialog:
Type your full name under Your Name:.
Type your Gmail email address under E-mail Address:.
Type your full Gmail address under User Name: as well.
Type your Gmail password under Password:.
Type pop.gmail.com under Incoming mail server (POP3):.
Type smtp.gmail.com under Outgoing mail server (SMTP):.
Click More Settings....
Go to the Outgoing Server tab.
Make sure My outgoing server (SMTP) requires authentication is checked.
Leave Use same settings as my incoming mail server selected.
Go to the Advanced tab.
Make sure This server requires an encrypted connection (SSL) is checked under both Incoming server (POP3): and Outgoing server (SMTP):.
Type 465 under Outgoing server (SMTP):
If the number under Incoming server (POP3): has not been changed to 995 automatically, enter 995 there.
Click OK.
Click Next >.
Click Finish.

__________________
Thanks & Regards
Sabari...

Access Free Yahoo! Mail with Outlook

To retrieve mail from and send mail through a free Yahoo! Mail account in Outlook:

Install YPOPs! and make sure it is running.
Open Outlook.
Select Tools | E-Mail Accounts... from the menu.
Make sure Add a new e-mail account is selected.
Click Next >.
Check POP3.
Click Next >.
Type your name under Your Name:.
Enter your Yahoo! Mail address under E-mail Address:.
Type "localhost" under both Incoming mail server (POP3): and Outgoing mail server (SMTP):.
If "localhost" later turns out not to work, you can try "127.0.0.1" instead.
Type your Yahoo! ID under User Name:.
The Yahoo! ID is also the first part of your Yahoo! Mail address, i.e.
everything before "@yahoo.com". If your Yahoo! Mail address is "hmmzl34@yahoo.com", the ID is "hmmzl34".
Enter your Yahoo! Mail password under Password:.
Click More Settings ....
Go to the Outgoing Server tab.
Make sure My outgoing server (SMTP) requires authentication is checked.
Leave Use same settings as my incoming mail server selected.
Click OK.
Now click Next >.
Click Finish.

__________________
Thanks & Regards
Sabari...

Set Up an Out of Office Vacation Auto-Reply in Outlook

To set up an autoresponder in Outlook, let's first create the message used for the reply:
Make sure Word is not enabled as the email editor in Outlook.
Start a new message.
Type the Subject and message of your auto-reply.
Try to include when people mailing you in your absence can expect a personal answer.
This might be some time after you will have returned.
Optionally, you can add Cc: and Bcc: recipients to send a copy of each automatic reply.
Select File | Save As... from the menu.
Make sure Outlook Template is selected under Save as type:.
Optionally, choose a File name: different from the subject.
Click Save.
Now we can create the autoresponder rule:

Select Tools | Rules and Alerts... from the menu in the main Outlook window.
Click New Rule....
Click Start from a blank rule.
Make sure Check messages when they arrive is selected.
Click Next >.
Check Where my name is in the To box under Select condition(s).
Alternatively, you can leave all boxes unchecked to make the auto-responder reply to all incoming mail.
Click Next >.
Check reply using a specific template under Select action(s).
Click on a specific template under Edit the rule description.
Select User Templates in File System under Look In:.
Highlight the template created before.
Click Open.
Click Next >.
Check Except if it is an Out of Office message under Select exception(s).
Click Next >.
Type the desired name for your auto-responding filter under Specify a name for this rule.
Optionally, check Create this rule on all accounts.
Keep in mind, though, that filters do not work with Hotmail and other HTTP accounts (for which this checkbox will not create them).
Click Finish.
Click OK.

__________________
Thanks & Regards
Sabari...

Minimize Outlook to the System Tray

To minimize Outlook to a stylish icon in the Windows system tray:

Click on the Outlook icon in the system tray with the right mouse button.
Select Hide When Minimized from the menu.
Now, when you minimize Outlook is should disappear from the task bar. To open Outlook again, double-click on the Outlook system tray icon.

Minimizing Outlook 2000 and Earlier Versions to the Tray
If you use Outlook 2000 or an earlier version, which do not include the functionality to minimize to the system tray, try OutTray or HideOutlook.

__________________
Thanks & Regards
Sabari...

Where Outlook Stores Your Mail, Calendar and Other Data

To identify the folder where Outlook 2003 stores your email messages and other data:

Select File | Data File Management... from the menu.
Highlight your main data file (typically named Personal Folders).
Click Open Folder....
To identify the folder where Outlook 2002 and earlier store your data:

Click with the right mouse button on Outlook Today either in the Outlook bar or in the folder list.
Select Properties from the pop-up menu.
Select Advanced....
Notice the path listed under Path:.
Select the path excluding the file name (usually this will be "outlook.pst") with your mouse.
Press Ctrl-C to copy the path.
If, for example, the path listed under Path: is "C:\*Documents and Settings\*email.guide\*Application Data\*Microsoft\*Outlook\*outlook.pst", you'd select and copy "C:\*Documents and Settings\*email.guide\*Application Data\*Microsoft\*Outlook\".
Now select Run... from the Start menu.
Press Ctrl-V to paste the path
Hit Enter to open your Outlook data folder in Windows Explorer.

__________________
Thanks & Regards
Sabari...

Save Your Outlook Contacts to a CSV File

To export your contacts from Outlook to a CSV file:

Select File | Import and Export... from the menu.
Make sure Export to a file is highlighted.
Click Next >.
Now make sure Comma Separated Values (Windows) is selected.
Click Next > again.
Highlight the Contacts folder.
Click Next >.
Use the Browse... button to specify a location and file name for the exported contacts.
Something like "Outlook.csv" or "ol-contacts.csv" on your Desktop should work fine.
Click Next > (once more).
Now click Finish.

__________________
Thanks & Regards
Sabari...

Add a Background Image to a Message in Outlook

To insert an image to the background of an email you are composing in Outlook:

* Make sure the message you compose uses HTML formatting.
* Position the cursor in the message body.
* Go to the Options tab.
* Click Page Color.
* Select Fill Effects... from the menu.
* Go to the Picture tab.
* Click Select Picture....
* Find and highlight the desired background image.
* Click Insert.
* Now click OK.

ThankQ
KiruthikaSambandam

Add Addresses to the Address Book Automatically in Outlook 2000

To add addresses in outgoing emails to the Outlook address book automatically:

* Select Tools | Options... from the menu in Outlook.
* Go to the Preferences tab.
* Click on E-mail Options.
* Make sure Automatically put people I reply to in is selected.
* Chose the folder you want newly added addresses to appear in.

Add Addresses to the Address Book Automatically in Later Versions of Outlook

Later versions of Outlook do not include this feature, but third-party add-ons like Add Contacts can do the same job even more flexibly.

ThankQ
KiruthikaSambandam

Add Bcc Recipients in Outlook
To add a Bcc: recipient in Outlook:

* Go to the Options ribbon.
* Make sure Show Bcc is clicked.
* Use the Bcc... field like the To... and Cc... fields.

Add Bcc Recipients in Outlook 2002 and Outlook 2003

Using Wordmail:

* Click on the down arrow to the right of the Options button and select Bcc.

In Outlook itself:

* ›› Step by Step Screenshot Walkthrough

* Select View | Bcc from the menu while composing a message.
* Use the Bcc... field like the To... and Cc... fields.

ThankQ
KiruthikaSambandam

How to Change the Default Font Face and Size in Outlook

# Select Tools | Options... from the menu.
# Go to the Mail Format tab.
# Click Fonts... under Stationery and Fonts.
# Use the Font... buttons under New mail messages, Replying or forwarding messages and Composing and reading plain text messages to choose the desired font faces, sizes and styles.

* In Outlook 2003, use Choose Font... for When composing a new message:, When replying and forwarding: and When composing and reading plain text:.

# Click OK.

* In Outlook 2003, if stationery is defined to be used by default under Use this stationery by default:, the font specified in it may override the font you have just specified.

*
o You can either choose "<None>" as the default stationery, adapt the stationery to include your favorite font, or make Outlook ignore font specified in stationery altogether.
* Click OK again.

If Outlook Does Not Use Your Default Color in Replies or Forwards

If you have set a default color for replies and forwards, but Outlook refuses to use it, try setting up a default signature.

ThankQ
KiruthikaSambandam

Forward a Message with Outlook

* Highlight the email you want to forward.
* Press Ctrl-F.
Alternatively, you can also press the Forward button or
select Actions | Forward from the menu.
* Address and, optionally, annotate the message.
* Now, it's usually a good idea to trim the message text to preserve the privacy of any recipients of the original message other than yourself.
o If you forward the email as an attachment, you can't do the trimming.
* Press Send.

ThankQ
KiruthikaSambandam

Keyboard shortcut tips

* To show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List, press CTRL+SHIFT+W.

* To switch the Navigation Pane on and off, press ALT+F1.

* To display the Advanced Find dialog box, press CTRL+SHIFT+F.

* The fastest way to compose a new message is to press CTRL+SHIFT+M.

* Need to jot a quick note? Press CTRL+SHIFT+N.

* To create a new contact, press CTRL+SHIFT+C.

* To go to Mail view, press CTRL+1.

* To go to Calendar view, press CTRL+2.

* To go to Contacts view, press CTRL+3.

* To go to the Tasks list, press CTRL+4.

Thanks
Sathian.K

Keyboard shortcut tips

# To reply to the current e-mail message, press CTRL+R.
# To forward the current e-mail message, press CTRL+F.
# To delete the current e-mail message, press CTRL+D.
# To quickly record selected items in the Journal, press CTRL+J.
# To quickly remove formatting from selected text, press CTRL+SPACEBAR.
# To reply to everyone who received the selected message, press CTRL+SHIFT+R.
# To select several adjacent items, click the first item, and then hold down SHIFT and click the last item.
# To select several nonadjacent items, click the first item and then hold down CTRL and click each additional item.

Thanks
Sathian.K

Remove Lost Password

If you password protect a PST file then forget the password, you need to use a password-crack program to remove the password. But before you buy one, you can try using an old utility Microsoft developed many years ago for upgrading psts. It's called pst19upg.exe and in the process of upgrading, it removes the password. This won't work for Outlook 2003's Unicode pst format, but should work for all older versions.

ThankQ
KiruthikaSambandam

How many contacts ( i.e. the total limit number ) that Outlook can hold?

Early versions of the Exchange client supported about 16,000 items per folder. Outlook, with large table support enabled, supports about 65,000 items per folder. (Large table support is the default for new pst's created since Outlook98.) Outlook 2003 with a Unicode format *.pst or *.ost can have an unlimited number of items.

These limits apply to all folder types and subfolders count as 'items', so you could have 60000 folders and 5,000 messages, with each of the 60,000 folders containing 65,000 messages, at least until you hit the ANSI pst size limit of 2GB.

Exchange mailboxes should not be affected by these limits, except when using it offline.

As your folders (and the mailbox) grows, it tends to slow Outlook down, so while you can have 65,000 contacts, you may not want quite that many.

ThankQ
KiruthikaSambandam

Increase Font Size

If you use Word as your editor, you can use Ctrl+[ or Ctrl+] to increase or decrease the font size in HTML messages.

These shortcuts work to change the font size for both RTF and HTML formatted messages using Word as your editor in all versions of Outlook. When using the Outlook editor, they do not work in all versions.


ThankQ
KiruthikaSAmbandam

Add to Contacts

You can easily add any address (To, From, or CC fields) from any message to Outlook's Contacts by selecting the address in an opened message or preview pane header and choose Add to Outlook Contacts. If you have the message header hidden, you'll need to display it first - in an opened message, look on the View menu, in the preview pane right click on the border separating the preview from the message list, or for the reading pane, right click anywhere on the gray border, then choose Header Information.

ThankQ
KiruthikaSambandam