Without Subject mail
It's quite common that forget to put subject for mails. Its not good, if it is happening with official mails.

Follow the simple steps mentioned below and see the result.

Open your outlook.
Press Alt + F11. This opens the Visual Basic Editor
On the Left pane, one can see "Microsoft Outlook objects", expand this. Now one can see the "ThisOutLookSession".
Click on "ThisOutLookSession".
Copy and Paste the following code in the right pane. (Code Pane)


Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)

Dim strSubject As String

strSubject = Item.Subject

If Len(strSubject) = 0 Then

Prompt$ = " Subject is Empty. Are you sure you want to send the Mail? "

If MsgBox(Prompt$, vbYesNo + vbQuestion + vbMsgBoxSetForeground, "Check for Subject") = vbNo Then

Cancel = True

End If

End If

End Sub



Save this and now close the VB code editor and take a breath. From now on, this macro will make sure you do not make the mistake of sending a mail without subject.




v Note that, Macro security level for this should be Medium.

v Go to Tools -> Macro -> Security Level in the outlook menus and ensure the security level is set to Medium.



Medium Level Security will ask you at startup of outlook to enable the Macro.



To enable the macro to be run automatically at High Security level you need to self-certify the macro by completing the following actions :



Run "C:\Program Files\Microsoft Office\Office11\Selfcert.exe" to create a suitable digital signature certificate and enter your name as required.
When finished go back into the VB Editor in Outlook (Alt + F11).
Select Tools -> Digital Signature and 'Choose' to see the digital signature certificate you have just created.
Select the certificate and Click Ok.
Save the macro again and close the VB editor.
Go to Tools -> Macro -> Security Level in the outlook menus and ensure the security level is set to High.
Close Outlook (Save the macro again if asked) and Restart Outlook.
A 'Certificate' window will appear asking if you want to enable a certified macro from a supplier - you. Tick the box "always trust macros from this supplier" and enable the macro. This should enable the macro (and future macros you sign) to be loaded automatically whenever outlook is started (on this PC) in the future.

__________________
Thanks & Regards
Sabari...

Back Up or Copy Your Outlook Mail, Contacts and Other Data
To create a copy of your mail, contacts, calendar and other data in Outlook for backup or copying:

Go to your Outlook folder in Windows Explorer.
Highlight all files ending in ".pst".
Make sure in particular your selection includes "outlook.pst" and "archive.pst".
Select Edit | Copy from the menu to copy them.
Open the folder where you want to put your backup copies in Windows Explorer.
Ideally, this will be on another computer, on a removable disk stored far away from your home, somewhere on the Internet, or at least on a different hard disk.
Select Edit | Paste from the menu to paste your .pst files to the backup location
Restore from Your Outlook Backup
Your backup copy of Outlook data is now in place, ready to be restored when you need it.

__________________
Thanks & Regards
Sabari...

Access Gmail with Outlook 2002 or Outlook 2003 Using IMAP

To set up IMAP access (which includes all your archived messages and labels qua folders) to a Gmail access in Outlook 2002 or 2003 (you can also set up Gmail in Outlook 2007):

Make sure IMAP access is enabled in Gmail.
Select Tools | E-mail Accounts... from the menu.
Make sure Add a new e-mail account is selected.
Click Next >.
Choose IMAP.
Click Next >.
Type your name under Your Name:.
Enter your Gmail email address in the E-mail Address: field.
Make sure your Gmail user name is listed in the User Name: field.
Your user name is what precedes "@gmail.com" in your Gmail address.
If your address is "asdf.asdf@gail.com", for example, use "asdf.asdf".
Enter your Gmail password under Password:.
Type "imap.gmail.com" under Incoming mail server (IMAP):.
Type "smtp.gmail.com" in the Outgoing mail server (SMTP): field.
Click More Settings ....
Go to the Outgoing Server tab.
Make sure My outgoing server (SMTP) requires
authentication is checked.
Leave the default of Use the same settings as my incoming mail server intact.
Now go to the Advanced tab.
Make sure This server requires an encrypted connection (SSL) is checked under both Incoming server (IMAP): and Outgoing server (SMTP):.
Make sure "993" appears under Server Port Numbers for Incoming Server (IMAP):.
Enter "465" under Server Port Numbers for Outgoing server (SMTP):.
Click OK.
Now click Next > and then Finish.

__________________
Thanks & Regards
Sabari...

Access Gmail with Outlook 2002 or Outlook 2003 Using POP

Now, to fetch your mail from a Gmail account in Outlook 2002 or 2003 (you can also set up Gmail in Outlook 2007, of course):

›› Step by Step Screenshot Walkthrough
Make sure POP access is turned on for your Gmail account.
Select Tools | E-mail Accounts... from the menu in Outlook.
Make sure Add a new e-mail account is selected.
Click Next >.
Choose POP3 as the Server Type.
Click Next >.
Enter your Gmail account details in the Internet E-mail Settings (POP3) dialog:
Type your full name under Your Name:.
Type your Gmail email address under E-mail Address:.
Type your full Gmail address under User Name: as well.
Type your Gmail password under Password:.
Type pop.gmail.com under Incoming mail server (POP3):.
Type smtp.gmail.com under Outgoing mail server (SMTP):.
Click More Settings....
Go to the Outgoing Server tab.
Make sure My outgoing server (SMTP) requires authentication is checked.
Leave Use same settings as my incoming mail server selected.
Go to the Advanced tab.
Make sure This server requires an encrypted connection (SSL) is checked under both Incoming server (POP3): and Outgoing server (SMTP):.
Type 465 under Outgoing server (SMTP):
If the number under Incoming server (POP3): has not been changed to 995 automatically, enter 995 there.
Click OK.
Click Next >.
Click Finish.

__________________
Thanks & Regards
Sabari...

Access Free Yahoo! Mail with Outlook

To retrieve mail from and send mail through a free Yahoo! Mail account in Outlook:

Install YPOPs! and make sure it is running.
Open Outlook.
Select Tools | E-Mail Accounts... from the menu.
Make sure Add a new e-mail account is selected.
Click Next >.
Check POP3.
Click Next >.
Type your name under Your Name:.
Enter your Yahoo! Mail address under E-mail Address:.
Type "localhost" under both Incoming mail server (POP3): and Outgoing mail server (SMTP):.
If "localhost" later turns out not to work, you can try "127.0.0.1" instead.
Type your Yahoo! ID under User Name:.
The Yahoo! ID is also the first part of your Yahoo! Mail address, i.e.
everything before "@yahoo.com". If your Yahoo! Mail address is "hmmzl34@yahoo.com", the ID is "hmmzl34".
Enter your Yahoo! Mail password under Password:.
Click More Settings ....
Go to the Outgoing Server tab.
Make sure My outgoing server (SMTP) requires authentication is checked.
Leave Use same settings as my incoming mail server selected.
Click OK.
Now click Next >.
Click Finish.

__________________
Thanks & Regards
Sabari...

Set Up an Out of Office Vacation Auto-Reply in Outlook

To set up an autoresponder in Outlook, let's first create the message used for the reply:
Make sure Word is not enabled as the email editor in Outlook.
Start a new message.
Type the Subject and message of your auto-reply.
Try to include when people mailing you in your absence can expect a personal answer.
This might be some time after you will have returned.
Optionally, you can add Cc: and Bcc: recipients to send a copy of each automatic reply.
Select File | Save As... from the menu.
Make sure Outlook Template is selected under Save as type:.
Optionally, choose a File name: different from the subject.
Click Save.
Now we can create the autoresponder rule:

Select Tools | Rules and Alerts... from the menu in the main Outlook window.
Click New Rule....
Click Start from a blank rule.
Make sure Check messages when they arrive is selected.
Click Next >.
Check Where my name is in the To box under Select condition(s).
Alternatively, you can leave all boxes unchecked to make the auto-responder reply to all incoming mail.
Click Next >.
Check reply using a specific template under Select action(s).
Click on a specific template under Edit the rule description.
Select User Templates in File System under Look In:.
Highlight the template created before.
Click Open.
Click Next >.
Check Except if it is an Out of Office message under Select exception(s).
Click Next >.
Type the desired name for your auto-responding filter under Specify a name for this rule.
Optionally, check Create this rule on all accounts.
Keep in mind, though, that filters do not work with Hotmail and other HTTP accounts (for which this checkbox will not create them).
Click Finish.
Click OK.

__________________
Thanks & Regards
Sabari...

Minimize Outlook to the System Tray

To minimize Outlook to a stylish icon in the Windows system tray:

Click on the Outlook icon in the system tray with the right mouse button.
Select Hide When Minimized from the menu.
Now, when you minimize Outlook is should disappear from the task bar. To open Outlook again, double-click on the Outlook system tray icon.

Minimizing Outlook 2000 and Earlier Versions to the Tray
If you use Outlook 2000 or an earlier version, which do not include the functionality to minimize to the system tray, try OutTray or HideOutlook.

__________________
Thanks & Regards
Sabari...

Where Outlook Stores Your Mail, Calendar and Other Data

To identify the folder where Outlook 2003 stores your email messages and other data:

Select File | Data File Management... from the menu.
Highlight your main data file (typically named Personal Folders).
Click Open Folder....
To identify the folder where Outlook 2002 and earlier store your data:

Click with the right mouse button on Outlook Today either in the Outlook bar or in the folder list.
Select Properties from the pop-up menu.
Select Advanced....
Notice the path listed under Path:.
Select the path excluding the file name (usually this will be "outlook.pst") with your mouse.
Press Ctrl-C to copy the path.
If, for example, the path listed under Path: is "C:\*Documents and Settings\*email.guide\*Application Data\*Microsoft\*Outlook\*outlook.pst", you'd select and copy "C:\*Documents and Settings\*email.guide\*Application Data\*Microsoft\*Outlook\".
Now select Run... from the Start menu.
Press Ctrl-V to paste the path
Hit Enter to open your Outlook data folder in Windows Explorer.

__________________
Thanks & Regards
Sabari...

Save Your Outlook Contacts to a CSV File

To export your contacts from Outlook to a CSV file:

Select File | Import and Export... from the menu.
Make sure Export to a file is highlighted.
Click Next >.
Now make sure Comma Separated Values (Windows) is selected.
Click Next > again.
Highlight the Contacts folder.
Click Next >.
Use the Browse... button to specify a location and file name for the exported contacts.
Something like "Outlook.csv" or "ol-contacts.csv" on your Desktop should work fine.
Click Next > (once more).
Now click Finish.

__________________
Thanks & Regards
Sabari...

Add a Background Image to a Message in Outlook

To insert an image to the background of an email you are composing in Outlook:

* Make sure the message you compose uses HTML formatting.
* Position the cursor in the message body.
* Go to the Options tab.
* Click Page Color.
* Select Fill Effects... from the menu.
* Go to the Picture tab.
* Click Select Picture....
* Find and highlight the desired background image.
* Click Insert.
* Now click OK.

ThankQ
KiruthikaSambandam